Part-time Project Administrator Required

Introduction

Rawlife Theatre Company in an independent theatre company whose remit is to produce dynamic shows incorporating all aspects of theatre, including music, dance and multimedia while at the same time making theatre that is accessible.  We are highly focused on attracting new audiences to theatre by producing shows with challenging and sometimes controversial themes that speak directly to our modern audience.  Recently the company has been focusing on working with local writers to produce new plays that contain a local voice and tell our own unique stories. 

Rawlife require the services of a project administration assistant for its community workshops and its production of Pearse Elliott's 'The Sword & The Sand' 

Dates

Part Time: November 2017 - June 2018 inclusive

Job Description

You will execute all administrative duties to ensure the successful delivery of the project. In order to do this, you must have excellent people management skills.

Responsibilities

  • perform general project administrative duties 
  • provide assistance, including diary coordination, meeting arrangement and
    correspondence management to the Artistic Director
  • maintain excellent communication across the organisation
  • ensure that day-to-day administrative duties are carried out
  • co-ordinate and minute company meetings
  • organise workshops
  • organise transportation for workshops
  • organise tour
  • organise transport and accommodation for tour
  • disseminate information to the board as required
  • assist with special events and meeting organisation and set up
  • process all invoices, inputting them into the finance system
  • oversee the use of office petty cash, reconciling it and inputting into the finance
    system
  • oversee the monthly reconciliation of credit cards and inputting into the finance
    system
  • check and update the income generated
  • deal with all general banking administration
  • pay in cheques received, updating the finance system
  • produce all sales invoices
  • assist the Accountant with other finance requirements
  • communicate and provide information to funding bodies

Skills

You will need to have:

  • excellent communication and organisational skills
  • ability to work in a non-structured environment
  • self motivated
  • a sharp eye for detail
  • a sense of humour and the ability to stay calm in a crisis
  • people skills: persuasiveness, patience and tact
  • computer skills and awareness of current technologies
  • bookkeeping skills
  • the ability to work under pressure, especially in the run-up to a performance
  • problem-solving skills and the ability to think on your feet
  • confidence, decision-making ability and negotiation skills
  • stamina, to cope with long hours during technical and dress rehearsals, and for touring.

Renumeration 

£10 per hour
Maximum 200 hours

Please email an up-to-date CV with contact details to martin@rawlife.co.uk.
Closing date for application is Friday 27th October.
Submissions from agents are also welcome.
You will be contacted by 6pm Wednesday 1st Feburary if you have been shortlisted for an interview.